Washington Sales Tax
Washington Sales Tax At a Glance
State rate: 6.5%Maximum combined rate: 9.6%
Sourcing: Destination
Tax Holidays: None
Governing Body: Washington Department of Revenue
Retailers who make sales to Washington customers may be required to collect sales tax in the state. Making a determination of nexus and then figuring out Washington sales tax rates can be complicated. This guide will help you determine whether you are on the hook for Washington sales tax.
Washington Sales Tax Rates
Washington sales tax rates vary by location. There is a state sales tax as well as various local rates.
Washington (WA) Sales Tax Rate: 6.5%
Maximum rate for local municipalities: 9.6%
Washington is one of the more complicated states for determining sales tax. This is due to the way Washington defines tax boundaries and the multiple rates within the state. Washington uses destination-based sourcing rules, meaning that for orders shipped to a customer’s home, the rate is determined by the customer’s address.
Washington Sales Tax Nexus
Having nexus within a state means that a retailer becomes responsible for collecting and remitting that state’s sales tax.
There are several activites that cause a business to have a Washington state sales tax nexus. The most obvious and well-known is, of course, having an office or place of business within the state. However, other business activities may not be as obvious. These can include, but are not limited to:
- Having an employee or other representative in-state who solicits sales
- Installing or assembling goods within the state
- Warehousing product in the state, such as having a Washington-based warehouse, fulfillment house, or using Fulfillment by Amazon and having stock in one of the FBA warehouses
- Renting or leasing property
- Providing certain services within the state
Retailers who operate an affiliate program may also have nexus in Washington if they pay affiliates a commission and if they made $10,000 or more in gross sales into the state of Washington under the agreement during the previous calendar year. This is known as a click-through nexus.
Sellers should also be aware of a provision known as trailing nexus. This says that a retailer who had nexus but stops the business activity that created the nexus, is still considered to have nexus for the remainder of that year, as well as one additional calendar year after.
Registering for a Washington Sales Tax Permit
Washington businesses are required to apply for a license if they:
- sell any retail items
- gross over $12,000 per year
- repair, alter, decorate, or improve a product for another customer, or
- are liable for any other state taxes
Applying for a business license can be done online, by mail, or in person at any business licensing office.
Check out the Department of Revenue’s site for:
- State tax registration and information. You can file online, by mail or in person but online filing is not recommended for all businesses. View the exceptions.
- Business license applications filed online take 2 business days or less to process; paper applications (by mail or in person) can take up to 21 days.
- New Business Tax Basics (PDF)
Filing Washington Sales Tax Returns
Sales tax returns can be filed electronically online, or by completing a paper return and sending it in by mail. Information about filing your sales tax return can be found here. Make sure of the rules that apply to you, however, as most businesses are required to file online. The Washington Department of Revenue accepts payment online via EFT (electronic funds transfer), eCheck, and credit card.
If you have no business activity within a given period, you may file such online, by phone or by mail. Details for filing no business activity can be found here.
Washington Sales Tax Deadlines
Washington requires businesses to file and pay sales tax either monthly, quarterly, or annually. The frequency with which you must file is determined by your business’s estimated yearly income. Your designation can be found in the packet provided when you registered to collect sales tax for Washington state.
Monthly Filers
Monthly tax returns are due on the 25th of the following month.
| Period | Due Date |
|---|---|
| January | February 25 |
| February | March 25 |
| March | April 25 |
| April | May 25 |
| May | June 25 |
| June | July 25 |
| July | August 25 |
| August | September 25 |
| September | October 25 |
| October | November 25 |
| November | December 25 |
| December | January 25 |
If the due date falls on a weekend or a legal holiday, it is extended to the following business day.
Quarterly Filers
Quarterly tax returns are due the end of the month following the tax quarter. For example, Quarter 1 taxes are due April 30th.
| Period | Due Date |
|---|---|
| January – March (Q1) | April 30 |
| April – June (Q2) | July 31 |
| July – September (Q3) | October 31 |
| October – December (Q4) | January 31 |
Annual Filers
Annual sales tax returns are due January 31st.
If any of the due dates fall on a weekend or legal holiday, the new due date is the following business day. Here is a list of Washington’s state holidays.
Amending Washington Tax Returns
A sales tax return amendment may by filed electronically or by paper. The state also allows tax payers to provide a schedule of amended figures if multiple periods of a year or more need to be amended. Find more information about amending your return here.Penalties and Interest on Late Filing/Payments
The penalty for filing a late sales tax return in Washington is
- 9% after the last day of the month following the return’s due date
- 29% after the last day of the second month following the return’s due date
The mimumum penalty is $5. Waivers may be granted in certain cases.
The state of Washington also charges interest, in addition to the penalty fees. Interest rates vary by year, and can be found on the Washington Department of Revenue’s website at this location.
Other things to note:
Washington collects destination based sales tax, that is, local sales tax based on the destination of shipment or delivery within the state by businesses. This was changed on July 1, 2008; prior to that, Washington was an origin-based state. There is no sales tax charge for deliveries outside the state. Learn more details at their web page.
Resources:
- Washington State Department of Revenue
- Sales & Use Tax Rate Searchable Lookup Tool
- Sales Tax Rates and Changes
Washington Sales Tax Software
AccurateTax’s TaxTools products completely handle all aspects of Washington’s sales tax rate lookup and calculation for all destinations within the state of Washington, and all special tax classes such as prepared food. Configuring sales tax on your ecommerce store has never been easier. Contact us for more information or register for a free trial of the TaxTools software.
You can also use our free sales tax calculator to look up the rate for any address in the state of Washington.